Personalizing Correspondence with WPS Writer’s Mail Merge Feature > 자유게시판

WPS Writer’s Mail Merge function greatly simplifies generating customized messages for extensive recipient lists

You might need to distribute thank-you cards, event invites, periodical updates, or invoice notices

this tool enables a single formatted layout to be filled automatically with individual-specific information

This saves time, reduces manual errors, and ensures a professional appearance in every document

Start by launching WPS Writer and initiating a fresh file

This document will act as your central design foundation

Craft the letter’s text and embed customizable fields—such as name, location, or reference number—for dynamic population

An example would be "Dear [FirstName]," followed by a sentence referencing their last interaction or preference

These markers will be automatically substituted with real values pulled from your linked data file

Now, set up the database that will feed the merge

It’s often an Excel workbook, a WPS Sheet, or a simple comma-separated values file

The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on

Each row represents one recipient, so if you are sending 500 letters, wps下载 you need 500 rows of data

Ensure your column titles are unambiguous and uniformly formatted—they’re critical for accurate field linking

Switch to the Mailings menu option located in WPS Writer’s command bar

Choose the "Use an Existing List" command from the recipient selection dropdown

Find the file on your computer or network drive and highlight it to import

Confirm the correct tab or cell range is selected in the pop-up window before proceeding

You can now view a live preview of your imported records to validate accuracy

Now, place dynamic fields into your letter draft

Position your insertion point where the name should go, then select "Insert Merge Field" from the toolbar

You’ll see a list of all column names you defined earlier—FirstName, LastName, etc.

Select the field name that corresponds to the data you wish to display, such as "City" or "AccountNumber"

Do the same for every variable: postal address, order ID, greeting phrase, or special note

Use the "Preview Results" button to scroll through merged versions of your document

This lets you scroll through each merged document and check how the information appears

Use the forward and back arrows to cycle through each entry and confirm data alignment

If something looks off, return to your data source and verify the entries

After confirming everything displays correctly, complete the merge process

Go to "Finish & Merge" and select from the three available outputs

Choose "Print Documents" if you plan to mail physical copies

Alternatively, you can send them as email messages if your system supports email integration

Choose "Edit Individual Documents" to generate a single file with all merged letters

A major benefit is how easy it is to use while supporting standard file formats

It handles Excel, CSV, and other standard files effortlessly, with zero coding needed, and syncs smoothly with WPS Spreadsheets and PDF tools

Since the layout stays intact, you only need to swap the data file for new outreach efforts

To maintain accuracy, always double check your data before merging

A single typo in a name or address can lead to miscommunication or a poor impression

Run a trial merge using just a few entries to confirm formatting and field alignment

It transforms bulk messaging into meaningful, individualized outreach

Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates

For organizations, institutions, and individuals juggling bulk mail, WPS Writer provides an efficient, scalable way to send personalized letters with precision